UNIVERSITY OF KALYANI
UNIVERSITY REGULATION RELATING TO CONSTITUTION, ELECTION AND
FUNCTIONING OF KALYANI UNIVERSITY STUDENTS’ UNION
In exercise of the power conferred by section 49 and section 51 of the Kalyani University Act 1981 (as amended upto date) the Executive Council of the University makes the following Regulations and Rules made under this Regulations for the Kalyani University Students’ Union Election in adherence to the Lyngdoh Committee’s recommendations. The composition, functions, duties and responsibilities of the Students’ Union including the manner, procedure and eligibility to participate in the election is prescribed in these regulations.
Reg. 1 (SUE):
The aims and objectives to frame the Students’ Union are;
1. To promote harmony and spirit of common brotherhood amongst all the students of Kalyani University.
2. To promote social, cultural and intellectual development of the students of the Kalyani University.
3. To foster the growth of corporate, academic and co-curricular activities in this University and respect the Kalayni University as an esteemed higher education institution and abide by the regulations and rules of the Kalayni University students’ union and to safeguard the University and abjure violence.
4. To promote and safeguard the genuine interest of the student community in democratic manner and pave the way for their development and progress of the Kalyani University.
5. Promote an overall healthy atmosphere of academic quality, increasing fair relationship amongst all stakeholders.
6. To promote among the students of the Kalyani University a sense of service to the people, duty towards the University, State & Nation.
Reg. 2.1 (SUE): DEFINITIONS
1. Advisory Committee - It means and includes a body constituted for the purpose of this Regulation under Reg. 3.11 (SUE).
2. Kalyani University Students’ Union - The student representative body of Kalyani University shall be named as Kalyani University Students’ Union and herein after referred to as the Union.
3. Student means a regular whole-time undergraduate/ postgraduate/ diploma course (minimum one year duration)/regular registered Ph.d /M. Phil. student who has been formally enrolled in any of the departments of the University and has not yet been awarded the Ph. d/ M. Phil. degree.
4. Class means each semester in a course of studies for the purpose of election.
5. University Authority means the authorities as defined in the Kalyani University Act and Statute.
6. Candidate - Candidate means a student who is qualified to contest election under these Regulations and has duly applied to contest election and whose application has not be rejected by the Election Commission.
7. Class Representative - Class representative/s shall be elected from each semester of the course and also regular registered Ph.d / M. Phil. students of each faculty where the student is undergoing his/her course to General Council of the Students’ Union.
8. Election Commission - It means and includes Election Commission referred in Rule 2 (SUE) of Annexure I of this Regulation.
9. General Body of the Kalyani University Students’ Union – The General Body of the Kalyani University Students’ Union shall consist of all the students of the Kalyani University campus.
10. Constituency -
a. For the purpose of election each class shall form a constituency.
b. For the regular registered Ph.d/ M. Phil. Students of each faculty where the student is undergoing his/her course shall be considered as a constituency.
11. Grievance Redressal Cell - It refers to a Grievance Redressal Cell referred under Rule 8 (SUE) of Annexure I of this Regulation.
12. Institutional Head - The Institutional head shall be the Vice-Chancellor of the Kalyani University who shall have the appellate jurisdiction over the Grievance Redressal Cell.
13. Observers - Observers shall be appointed by the Election Commission and who shall monitor the compliance of this Regulations and Rules during the whole process of student election.
14. Presiding Officer - It means and includes Presiding Officer referred in Rule 3 (SUE) of Annexure I of this Regulation.
15. Returning Officer - It means and includes Returning Officer referred in Rule 3(SUE) of the Annexure I of this Regulation.
Reg. 2.2 (SUE) CONSTITUTION OF THE GENERAL COUNCIL OF KALYANI UNIVERSITY STUDENTS’ UNION
Reg. 2.2.1 (SUE): General Council of Students’ Union -
There shall be a General Council of the Students’ Union.
i. The General Council of the Kalyani University Students’ Union shall consist of elected class representatives on the basis of election.
ii. The General Council of the Kalyani University Students’ Union shall also consist of elected Office Bearers elected on the basis of election.
iii. For the purpose of election;
(a) a student of undergraduate course shall be considered as a student of the class of his/her major/honours subject and not of his/her minor/pass subject,
(b) anyone who is a student of the class shall continue to be treated as such until and unless his/her result in the final examinations of the course he/she is undergoing is published,
(c) Casual students shall not be regarded as student,
(d) Anyone who is a student shall cease to be treated as such –
i. From the date of the publication of the results of the final examination of the course he/she is undergoing.
ii. If for any reason what so ever his/her privileges as student remains suspended by an order of the University Authorities.
Reg. 2.2.2 (SUE): Number of class representative –
For each undergraduate/ post graduate/ M. Phil. /diploma (minimum one year duration) course each and every class of the respective department shall elect;
a. one representative from each class in the Department in case the total voter strength in the class does not exceed thirty (30),
b. two representatives from each class in a Department where the total number of voters ranges from thirty one (31) to sixty (60)
c. three representatives from each class in a Department where the total number of voters ranges from sixty one (61) to ninety (90),
d. four representatives from each class in a Department where the total number of voters exceeds ninety (90),
e. Similar rule (as mentioned in a, b, c, and d above) shall be applicable for the regular registered Ph.d/ M. Phil. students in each faculty.
Reg. 2.2.3 (SUE): There shall be a body of office-bearers consisting of –
• The President (one post),
• The Vice-President (four posts, one each from the four faculties of Science, Arts and Commerce, Education and Engineering, Technology and Management plus one post to be co-opted from the Colleges where Post Graduation is taught.),
• The General Secretary (one post),
• The Assistant Secretary (four posts, one each from the four faculties of Science, Arts and Commerce, Education, Engineering, Technology and Management),
• The Treasurer (one post) and
• The Assistant Treasurer (one post)
The office bearers (except one post of Vice-President and one post of Assistant Secretary. These posts shall be co-opted from the post graduation colleges) specified above shall be directly elected by all the eligible voters.
Reg. 3 (SUE): COMPOSITION, FUNCTIONS, DUTIES AND RESPONSIBILITIES OF THE KALYANI UNIVERSITY STUDENTS’ UNION
Reg 3.1(SUE): General Body (GB):
a. GB shall consist of all the student members of the Kalyani University campus.
b. It shall be the highest policy making body of the Students’ Union pertaining to students’ affairs and its decision shall be binding on the General Council of the Kalyani University Students’ Union.
c. The GB shall be convened by the General Secretary on behalf of students’ Union in consultation with President with 7 days prior notice.
d. GB can be also requisitioned by 1/10th whichever is less by written demand made to the president.
e. GB shall convene its meeting at least twice in a year.
f. One-third (1/3) of the total number of the General Body (GB) of the Students’ Union shall form the Quorum for the meetings.
Reg. 3.2(SUE): Decisions of the General Body:
All decisions of the GB shall be taken by simple majority of the members present. In case of difference of opinion, matter shall be decided through vote of members present.
Reg. 3.3(SUE): Duties and Responsibilities of the General Council of the Students’ Union:
a. The Students’ Union shall work as a deliberative body where all the matters concerning the students will be discussed and decisions will be taken therein.
b. It shall decide matters concerning the general policy of the Students’ Union and control all financial matters related to the Students’ Union.
c. Sub-Committee of the Students’ Union: Sub-Committee (s) shall be elected by the General Council of the Students’ Union from amongst their members to carry out such functions, as defined by the Students’ Union.
Reg. 3.4(SUE): Meeting of the General Council of the Students’ Union:
a. The General Council of the Students’ Union shall meet at least four times in a year.
b. The General Secretary in consultation with the President may call an extraordinary meeting with 24 hour notice whenever they feel it necessary.
c. Demand for requisition meeting shall have to be placed in writing to the President of the Students’ Union by at least one third of the total number of General Council members. On receiving such demand, the President shall call the meeting within 48 hours excluding holidays.
d. One-third (1/3) of the total number of the General Council members of the Students’ Union shall form the Quorum for the meetings.
e. The President shall chair the meeting of the General Council of the Students’ Union. In the absence of President, the Vice President nominated by the President shall chair the meeting. In absence of both the President and Vice Presidents, the meeting shall be chaired by any office bearer selected by the members as a special case.
Reg. 3.5(SUE): Decisions of the General Council of the Students’ Union:
Decision in General Council shall be taken by majority of the members present. In case of difference of opinion, the matter shall be decided through vote of the members present. Regarding any decisions which calls for involvement of all the students of the university campus, the decision of the General Council must be approved immediately by the General Body.
Reg. 3.6(SUE): Procedure for formation of the body of office-bearers and election of Auditors:
a. Direct election of the Office-bearers shall be held on the principle of secret ballot along with the election of of the class representative/ (s) and the candidate securing highest number of valid votes shall be declared elected.
b. In case of tie, the question as to who shall be deemed to have been elected shall be decided by a process of re-election.
c. In the first meeting of the General Council there shall be election of two Auditors for the Students’ Union from amongst the members of the General Council on the principle of secret ballot and candidates securing highest number of valid votes shall be declared elected. In case of tie, the decision shall be taken by drawing lots. Each class representative shall be eligible to contest in the election of Auditors.
Reg. 3.7(SUE): Functions and Responsibilities of the General Council:
The General Council shall
a. Adopt adequate measure to protect and enhance the legitimate demands and interests of the students,
b. Act as the bridge between the Students’ Community and the University Authorities,
c. Uphold the honour of the students,
d. Practice the conventional process of democratic student movement,
e. Strive to create and preserve an academic atmosphere at the University,
f. Set up sub-committee consisting of the students of the University, and
g. Suggest amendments, if necessary, to the Kalyani University Students’ Union Regulations.
Reg. 3.8(SUE): Duties and Functions of Office-bearers
Reg. 3.8.1(SUE): President
a. The President of the General Council of the Students’ Union shall preside over the meetings of the Students’ Union.
b. The President shall advise the members of the Students’ Union to play constructive role in the development and progress of the University and to abide by the Kalyani University Students’ Union Regulations.
c. The President shall chair the meeting of the Students’ Union. The President shall execute the mandate given by the General Body/ General Council of the Students’ Union and look after the day-to-day affairs of the Students’ Union.
Reg. 3.8.2(SUE): Vice President
One of the Vice-Presidents (nominated by the President) shall exercise the function of the President if the later is absent in a particular meeting.
Reg. 3.8.3(SUE): General Secretary
The General Secretary shall
a. Convene and prepare agenda of the meetings of the General Council and the body of office bearers in consultation with the President/ the General Secretary and shall aid and assist the President/Vice –Presidents in his or her day-to-day work.
b. Be responsible for executing all the decisions of the General Council and the body of office bearers, and
c. Record all the proceedings of the meetings
d. He/ She in consultation with the President/ Vice Presidents shall be responsible for calling the regular meetings of the Students’ Union and properly keeping the record of minutes of the meetings.
e. The General Secretary is debarred from chairing the meetings of the Students’ Union by virtue of his/her office.
Reg. 3.8.4(SUE): Assistant General Secretaries
a. One of the Assistant Secretaries (nominated by the General Secretary) shall perform all functions of the General Secretary, when the later is absent and shall also perform such other functions as may be assigned to him by the president.
b. In absence of any of the Assistant Secretaries, the President may assign in writing the functions of the Assistant Secretary to any other member of the General Council.
Reg. 3.8.5(SUE): The Treasurer
The Treasurer shall
a. prepare the Annual Budget of the Students’ Union for the approval of the General Council,
b. prepare the Annual Statement of Account,
c. draw money jointly either with the President or with the General Secretary,
d. maintain accounts of Students’ Union and
e. present the audited statement of accounts before the expiry of his terms.
Reg. 3.8.6(SUE): The Auditors
The Auditors shall audit the accounts of the Students’ Union from the time to time and without their certificate the Annual statement of account shall not be valid.
Reg. 3.9(SUE): Sub-Committee
The General Council shall set up the following Sub-Committees consisting of the students of the University.
a. Cultural Sub-Committee
b. Magazine Sub-Committee
c. Academic Sub-Committee
d. Common Room and Indoor Game Sub-Committee
e. Outdoor games Sub-Committee
f. Students’ Welfare Sub-Committee
i. Apart from the above Sub-Committees, the General Council may set up other Sub-Committees if necessary.
ii. The quorum to constitute a meeting of the Sub-Committee shall be one-third (1/3) of the total number of members of the Sub-Committee
iii. The president will be the ex-officio member of all the sub-committees stated above.
Reg. 3.10 (SUE): Functioning of the General Council of the Students’ Union:
a. Resolutions of the meeting
i. The General Council shall meet at least four times in a year. But this shall not apply during the scheduled vacations and suspension of classes for more than 15 days. At any emergency during such periods, the body of office bearers may meet and take decisions which shall have to be ratified at the next meeting of the General Council.
ii. The General Secretary shall give at least seven (7) clear days clear notice for the ordinary meetings of the General Council. But for emergency meetings twenty-four (24) hours’ notice shall be sufficient.
iv. One-third (1/3) of the members of the General Council may in writing demand a requisition meeting.
A requisition meeting shall be convened by the General Secretary in consultation with the President in case of such a meeting seven (7) days clear notice shall be given.
b. Quorum & Resolution of such meeting
i. The quorum to held a meeting of the General Council shall be one-third (1/3) of the total number of members of the General Council.
ii. Any resolution/decision shall be made in the meeting of the General Council according to the opinion of the simple majority of members present and voting.
c. Budget Meeting
A separate meeting of the General Council for passing the Budget shall be convened by the General Secretary in consultation with the Treasurer with at least 7 days’ notice. The Budget shall be passed by a simple majority of the members present and voting.
d. Annual General Meeting
The General Secretary shall convene one Annual General meeting during its term comprising of all the students of the University to consider the activities of the General Council.
e. Amendment of the Rules of Students’ Union
In case of any amendments to this regulations the standing General Council of the Students’ Union shall have to move a proposal regarding such amendment which shall be passed in the meeting of the General Council of the Students’ Union by two-thirds (2/3) majority of the members present.
Such amendment shall become effective only when the proposal for amendment is approved in the Executive Council of the Kalyani University.
Reg. 3.11 (SUE): The Advisory Committee:
a. There shall be five members in the Advisory Committee to the Students’ Union constituted by the Hon’ble Vice Chancellors with the nominee of the Hon’ble Vice-chancellor as Chairman of the committee to look after the activities of the Students’ Union.
b. Tenure of the Advisory committee shall be co-terminus with that of the Students’ Union.
Reg. 3.12 (SUE): Finance:
Accounts of the Students’ Union shall be maintained by the President and the General Secretary jointly and they will jointly operate all bank accounts. Appointed Auditors of the Students’ Union shall authenticate the financial records.
Dean, Students welfare will supervise over the financial matter of the Students’ Union.
Reg. 3.13( SUE): Dissolution:
Gross violation of the objectives of the Regulations, its provisions and rules by any member of the Kalyani University Students’ Union may cause dissolution of the Students’ Union by the highest authority of the University.
Reg. 3.14 (SUE): Re-call of members of Office-bearers of the General Council
a. Demand for the recall of a member of the General Council including Office-bearers shall be made by at least two-thirds (2/3) of the electorate of the class to which the member belongs through a written petition to the President duly signed by them mentioning definite reason(s) in support of the demand of recall.
b. The President on receipt of such a petition shall place it to an Enquiry Commission which is to consist of any two of the Office-bearers of the Students’ Union and three persons to be nominated by the University Council.
c. The Commission shall have to submit to the President its report within thirty (30) working days on the basis of the General Council shall take the necessary action within fifteen (15) working days.
d. At least two-third (2/3) of the members of the General Council can demand the recall of an Office-bearer through the submission of a written petition duly signed by them stating definite reason(s) to the Vice-Chancellor. In forming the Enquiry Commission, the Office-bearers against whom the charge is made must not be included in the Enquiry Commission. The enquiry Commission in the Case shall consist of three (3) members to be nominated by the Vice-Chancellor.
Reg. 3.15 (SUE): Removal of Regulational difficulties:
Notwithstanding anything contained in this Regulation, the Hon’ble Vice Chancellor shall take such measures as may be necessary for removal of Regulational difficulties.
Registrar.3.16 (SUE): Interpretation of Regulation
In case of any dispute in the interpretation of these Regulations, the decision of the Vice-Chancellor shall be final.
ANNEXURE - I
Kalyani University Students’ Union Election Rules
Rule 1 (SUE): Place of Election:
There shall be election for Kalyani University Students’ Union in the Kalyani University campus.
Rule 2(SUE): Election Commission:
i. Appointment: The election commission shall be appointed by the Hon’ble Vice-Chancellor.
ii. Composition: Subject to provisions in the SUE regulations, the University Authorities shall set up an election commission headed by the Vice Chancellor, and comprising the key election officials of the University. The Committee will also have officials nominated by the respective District Magistrate and Superintendent of Police.
iii. Term: The Election Commission shall come into function from the date of notification of appointment order by the Vice-Chancellor.
a. To declare the date of filing of nomination, date of withdrawal of nomination, date of election etc.
b. The commission shall scrutinize all the nomination/application of candidates.
c. Publication of eligible / not eligible candidates.
d. Conduction of the Election.
e. Declaration of Election Results.
f. The election commission shall publish audited accounts of student expenditure in election within 2 days of the submission of such accounts, through a suitable medium so that any member of the student body may freely examine the same.
g. Notify places in the University Campus to be used for pasting handmade posters by the candidates.
h. Issue valid pass/ letter of authority to enter the polling booths.
i. Appointment of observer.
Rule 3(SUE): Returning and Presiding Officers:
a. Dean of Students’ Welfare shall act as the Returning Officer.
b. Each Head of the Department / any faculty member nominated by the Head shall act as Presiding officer. Further, Head of the Department may nominate (one or more) additional polling officers depending upon the strength of student voters of the department.
Rule 4(SUE): Eligibility criterion for Candidates
Nature of the Course
Maximum age as on the date of filing of Nomination
Post Graduate Student
Research Students( Ph.D / M.Phil)
b. Arrears: On the date of filing nomination, the candidate shall not have any academic arrear.
c. Attendance: The candidate must have attained minimum of 75% (overall) of attendance in the current semester.
d. Limit of Post: The candidates shall have one opportunity to contest for the post of office bearer.
e. No Criminal Record/ Disciplinary Action: The candidate shall not have a previous criminal record, that is to say he should not have been tried and/or convicted of any criminal offence or misdemeanor. The candidate shall also not have been subject to any disciplinary action by the University authorities.
f. Full Time and Regular Student: - The candidate must be a regular, full time student of the university and should not be a distance/proximate education student. That is to say that all eligible candidates must be enrolled in a full time course, the course duration being at least one year.
g. Candidates must be regular, full time students and NOT distance education students.
Rule 5 (SUE): Election Procedure of the Kalyani University Students’ Union:
a. Election shall be held ordinarily within 6 to 8 week from the beginning of new academic session every year.
b. The election schedule shall be notified duly from the office of the Dean of students’ welfare after taking due approval of the Hon’ble Vice-Chancellor.
c. Election shall be held in any suitable classroom of the respective Department with the Head/ any faculty of the Department as Presiding Officer.
d. The voting shall be by secret ballot and each member (full time/regular students) shall have only one vote for each post. Ballot papers shall be supplied by the Election Commission. There shall be provision of NOTA which can be exercised by the student.
e. Each voter shall cast his/her vote in the Department where he or she is enrolled.
f. The candidate obtaining the highest number of votes polled shall be declared as elected. In case of a tie, there shall be a re-election for that post only.
g. Immediately after the election, the counting shall commence in the respective Department and the Presiding Officer shall submit the result sheet of counting to the Returning Officer on the same day.
h. The demand for recounting by the authorized counting agent of the candidate concerned in writing may be made immediately after the completion of the counting to the Returning officer who, in consultation with the Election Commission, shall resolve the matter. If the demand is accepted by the Election Commission, the recounting shall be conducted immediately after completion of the counting and a maximum of two recounts shall be permitted.
i. In the event of the office of any post of office bearer falling vacant within two months of elections, re-elections shall be conducted otherwise the Vice President may be promoted to the post of President and Joint Secretary to the post of Secretary, as the case may be.
Rule 6(SUE): Code of Conduct for Candidates:
a. No candidate shall indulge in, nor shall abet, any activity, which may aggravate existing differences or create mutual hatred or cause tension between different castes and communities, religious linguistic, or between any group(s) of students.
b. Criticism of other candidates, when made, shall be confined to their policies and programs, past record and work. Candidates shall refrain from criticism of all aspects of private life, not connected with the public activities of the other candidates or supporters of such other candidates. Criticism of other candidates, or their supporters based on unverified allegations or distortion shall be avoided.
c. There shall be no appeal to caste or communal feelings for securing votes. Places of worship, within or without the campus shall not be used for election propaganda.
d. All candidates shall be prohibited from indulging or abetting, all activities which are considered to be “corrupt practices” and offences, such as bribing of voters, intimidation of voters, impersonation of voters, canvassing or the use of propaganda within 100 meters of polling stations, holding public meetings during the period of 24 hours ending with the hour fixed for the close of the poll, and the transport and conveyance of voters to and from polling station.
e. No candidate shall be permitted to make use of printed posters, printed pamphlets, or any other printed material for the purpose of canvassing. Candidates may only utilize hand-made posters for the purpose of canvassing, provided that such hand-made posters are procured within the expenditure limit set out herein below.
f. Candidates may only utilize hand-made posters at certain places in the campus, which shall be notified in advance by the election commission / university authority.
g. No candidate shall be permitted to carry out processions, or public meetings, or in any way canvass or distribute propaganda outside the university campus.
h. No candidate or his/her supporter shall deface or cause any destruction to any property of the university, for any purpose whatsoever. All candidates shall be held jointly and severally liable for any destruction / defacing of any university property.
i. I. During the election period the candidates may hold processions and / or public meetings, provided that such processions and / or public meetings do not, in any manner, disturb the classes and other academic and co curricular activities of the university. Further, such procession / public meeting may not be held without the prior written permission of the university authority.
j. The use of loudspeakers, vehicles and animals for the purpose of canvassing shall be prohibited.
k. On the day of polling, candidates shall -:
i) Co-operate with the officers on election duty to ensure peaceful and orderly polling and complete freedom to the voters to exercise their franchise without being subjected to any annoyance or obstruction;
ii) Not serve or distribute any eatables, or other solid and liquid consumables, except water on polling day;
iii) Not hand out any propaganda on the polling day.
l. Except the voters, no one without a valid pass / letter of authority from the election commission shall enter the polling booths.
m. The Election Commission shall appoint observers. If the candidates have any specific complaint or problem regarding the conduct of the elections they may bring the same to the notice of the observer. Observers shall also be appointed to oversee the process of nomination of students in institutions that are following the nomination model of student representation.
Rule 7(SUE): Tenure of the Kalyani University Students’ Union:
a. The tenure of the Students’ Union shall be for one year. Membership of any elected member shall be co-terminus with his/her studentship.
b. In absence of any office bearer, the President of the Students’ Union shall nominate one member from the General council of Kalyani University Students’ Union to look after the work of that office bearer(s). In case, no General Council member is available, the president of the Students’ Union shall nominate one member from the regular students. Proposal for nomination shall be placed by the President to the Hon’ble Vice-Chancellor for his approval.
c. In case of non-existence of any Students’ Union, proposal for Adhoc Committee shall be processed by the Dean of Students’ Welfare to the Hon’ble Vice-Chancellor for approval.
d. An elected member of General Council shall not contest election further during his/her studentship in Kalyani University.
Rule 8 (SUE): Grievance Redressal Cell:-
a. There shall be a Grievance Redressal Cell with the Dean of Students’ Welfare / teacher in charge of student affairs as its chairman. In addition, one senior faculty member, one senior administrative officer and two final year students – one boy and one girl (till the election results declared, students can be nominated on the basis of merit and/or participation in the co-curricular activities in the previous year).
b. The Grievance Redressal Cell shall be mandated with the redressal of election-related grievances, including, but not limited to breach of the code of conduct of elections and complaints relating to election related expenditure. This cell would be the regular unit of the institution.
c. In pursuit of its duties, the Grievance Redressal Cell may prosecute violators of any aspect of the code of conduct or the rulings of the grievance cell.
d. The Grievance Redressal Cell shall serve as the court of original jurisdiction.
e. The Institutional Head shall have appellate jurisdiction over issues of law and fact in all cases or controversies arising out of the conduct of the elections in which the Grievance Redressal Cell has issued a final decision.
f. The Institutional Head may revoke or modify the sanctions imposed by the grievance cell.
g. In carrying out the duties of the office, the Grievance Redressal Cell shall conduct proceedings and hearings necessary to fulfill those duties.
Rule 9(SUE): Power of Grievance Redressal Cell:
In executing the duties and for the purpose of Rule 7, the cell shall have the authority:
a. To issue a writ of subpoena to compel candidates, agents, and workers, and to request students to appear and give testimony, as well as produce necessary records; and
b. To inspect the financial reports of any candidate and make these records available for public scrutiny upon request.
Rule 10(SUE): Filing Complaint and Procedure:
a. Members of the Grievance Redressal Cell are prohibited from filing complaints.
b. Any other student may file a complaint in writing with the Grievance Redressal Cell, within a period of 3 weeks from the date of declaration of result.
c. All complaints must be filed under the name of the student filing the complaint.
d. The Grievance Redressal Cell shall act on all complaints within 24 hours after they are received, either dismissing them or calling a hearing.
e. The Grievance Redressal Cell may dismiss a complaint if:
i. The complaint was not filed within 3 weeks from the date of declaration for election result.
ii. The complainant fails to state a cause of action for which relief may be granted;
iii. The complainant has not and / or likely will not suffer injury or damage.
a. If a complaint is not dismissed, then a hearing must be held. The Grievance Redressal Cell shall inform, in writing, or via e-mail, the complaining party and all individuals or groups named in the complaint regarding time and place of the hearing.
f. At the time notice of a hearing is issued, the Grievance Redressal Cell, by majority vote, may issue a temporary restraining order, if it determines that such action is necessary to prevent undue or adverse effects on any individual or entity. Any restraining order, once issued, will remain in effect until a decision of the Grievance Redressal Cell is announced after the hearing or until rescinded by the Grievance Redressal Cell.
g. All Grievance Redressal Cell hearings, proceedings, and meetings must be open to the public.
h. All Parties of the Grievance Redressal Cell hearing shall present themselves at the hearing, may be accompanied by any other student from which they can receive counsel, and have the option to be represented by that counsel.
i. For any hearing, a majority of sitting Grievance Redressal Cell members must be in attendance with the Chair of the Grievance Redressal Cell presiding. In the absence of the Chair, the responsibility to preside shall fall on a Grievance Redressal Cell member designated by the Chair.
i. The Grievance Redressal Cell shall determine the format for the hearing, but must require that both the complaining and responding parties appear physically before the board to discuss the issues through a complaint, answered, rebuttal, and rejoinder format. The purpose of the hearing is to gather the information necessary to make a decision, order, or ruling that will resolve an election dispute.
j. To effectuate this purpose, the following rules should prevail at all hearings:
k. Complaining parties shall be allowed no more than two witnesses, however the Grievance Redressal Cell may call witnesses as required. If said witnesses are unable to appear at the hearing, signed affidavits may be submitted to the Grievance Redressal Cell Chair for the purpose of testifying by proxy.
l. All questions and discussions by the parties in dispute shall be directed to theGrievance Redressal Cell.
m. There shall be no direct or cross-examination of any party or witness by complaining or responding parties during hearings.
n. Reasonable time limits may be set by the Grievance Redressal Cell, provided they give fair and equal treatment to both sides.
o. The complaining party shall bear the burden of proof.
p. Decisions, orders, and rulings of the Grievance Redressal Cell must be concurred to by a majority of the Grievance Redressal Cell present and shall be announced as soon as possible after the hearing. The Grievance Redressal Cell shall issue a written opinion of the ruling within 12 hours of announcement of the decision. The written opinion must set forth the findings of fact by the Grievance Redressal Cell and the conclusions of law in support of it. Written opinions shall set a precedent for a time period of three election cycles for Grievance Redressal Cell rulings, and shall guide the Grievance Redressal Cell in its proceedings. Upon consideration of prior written opinions, the Grievance Redressal Cell may negate the decision, but must provide written documentation of reasons for doing so.
Rule 11(SUE): Remedies and Penalties:
a. The Grievance Redressal Cell shall select the remedy or sanction most appropriate to both the type and severity of the infraction, as well as the state of mind or intent of the violator as determined by the Grievance Redressal Cell. Possible remedies and sanctions include, but are not limited to, fines, suspension of campaigning privileges, and disqualification from the election.
b. Any fine or total amount of fines against a candidate in an election cycle may not exceed the spending limit as defined herein below.
c. If, after a hearing, the Grievance Redressal Cell finds that provisions of this Code were violated by a candidate, or a candidate's agents or workers, the Grievance Redressal Cell may restrict the candidate, or the candidates agents or workers, from engaging in some or all campaign activities for some or all of the remainder of the campaign. If an order is issued covering only part of the remaining campaign period, it shall take effect immediately so that after its termination, the candidate will have an opportunity to resume campaigning during the days immediately prior to and including the election days.
d. If, after a hearing, the Grievance Redressal Cell finds that provisions of either this Code or decisions, opinions, orders, or rulings of the Grievance Redressal Cell have been willfully and blatantly violated by a candidate, or a candidate's agents or workers, the Grievance Redressal Cell may disqualify the candidate.
e. Any party adversely affected by a decision of the Grievance Redressal Cell may file an appeal with the institutional head within twenty-four (24) hours after the adverse decision is announced. The institutional head shall have discretionary appellate jurisdiction over the Grievance Redressal Cell in all cases in which error on the part of the Grievance Redressal Cell is charged.
Rule 12(SUE): Effect of Grievance Redressal Cell Decision:
The decision of the Grievance Redressal Cell shall stand and shall have full effect until the appeal is heard and decided by the institutional head.
Rule 13(SUE): Appeal:
a. If the decision of the Grievance Redressal Cell is appealed to the institutional head, the Grievance Redressal Cell must immediately submit its ruling to the election commission.
b. The institutional head shall hear appeals of Grievance Redressal Cell rulings as soon as possible, but not within twenty-four (24) hours after the Grievance Redressal Cell delivers to the Appellant and the institutional head a copy of its written opinion in the case. Appeal may be heard prior to this time, but only if the Appellant waives the right to a written opinion and the institutional head agrees to accept the waiver.
c. The institutional head can issue suitable orders to suspend or halt the operation of the ruling issued by the Grievance Redressal Cell until the appeals are decided.
d. The institutional head shall review findings of the Grievance Redressal Cell when appealed. The institutional head may affirm or overturn the decision of the Grievance cell, or modify the sanctions imposed.
Rule 16(SUE): Impeachment / No confidence:
a. A motion of impeachment may be brought against any of the office bearers/ class representatives of the Students’ Union by at least half of total number of members of the Students’ Union.
b. A motion of no-confidence against the office bearers/ class representatives can be initiated by at least 1/10 of the total number of members of the Students’ Union.
c. Impeachment / No-confidence notice must be given seven days in advance to the President of the Students’ Union.
Rule 17(SUE): Resignation:
Any letter of resignation of a directly elected office bearer(s)/ class representatives must be addressed to the President of the Students’ Union with his/her comment and suggestion. It may be handed over to the General Secretary of the Students’ Union for execution. In case of class representatives, the vacant post shall not be filled up by any other class representatives.
Rule 18(SUE): Cardinal Responsibility:
The office -bearers and councilors of the Students’ Union must be courteous, careful, sincere and sensitive in their general behaviour and conduct. They should promote understanding and cohesiveness. They must not be involved in any in disciplinary/ antisocial/ indecent activity. The offending student may forfeit his/ her post and membership of the Students’ Union. The students are expected to contribute meaningfully in the process of elevating the prestige and honor of the University. The students’ Union must strive to achieve the goal and objectives stated in the preamble of this Regulation.
Rule 19(SUE): Maintaining Law and Order on the Campus during the Election Process:
Any instance of acute lawlessness or an act of a criminal offence shall be reported to the university authorities by the Election Commission as soon as possible, but not later than 12 hours after the alleged commission of the offence.